Wednesday Wire : January 16, 2019

  1. Student Wellness Fair Feb. 13

    Submitted by Jacqueline Belanger, belanger.24@osu.edu

    Do you know OSU's Nine Dimensions of Wellness? They are: Emotional, Career, Social, Spiritual, Physical, Financial, Intellectual, Creative, and Environmental. OSU's wellness model emphasizes how these dimensions continually influence and balance each other to create an overall wellness. 
        
    Next month, ATI will host our Student Wellness Fair in Skou Student Lounge. Organizations from ATI and the Wooster community will showcase these interconnected dimensions and will help empower students to strive for balance and wellness in their lives. 
        
    Save the date! 
        
    ATI’s Student Wellness Fair will be in Skou Student Lounge on Wednesday, February 13, 2019 from 11:15 a.m. – 1:45 p.m. 

  2. Student Transition Q&A Session

    Submittted by Cate Hunko, hunko.1@osu.edu

    Faculty and Program Advisors - If transitioning to the Columbus Campus is in your students' future remind them to attend the Transition Question and Answer Session in Skou 30 on February 13 from 3-3:55. Students can contact the Academic Affairs office or Cate Hunko, hunko.1@osu.edu, to sign up. Also remind the students that their Campus Change Request Forms are due to the Academic Affairs Office on March 8. 

  3. Career Expo scheduled for Feb. 6

    Submitted by Adam Cahill, cahill.71@osu.edu

    The Ohio State ATI Career Expo is held so that students have additional opportunities to interact with businesses and employers for internships, full-time positions, and part-time work. Please encourage your students to attend.

    This is also an excellent opportunity for faculty and staff to discuss industry trends and potential classroom collaboration opportunities with employers.

    Wednesday, Feb. 6, 2019

    Student Activities Center

    11 a.m. - 3 p.m.

    View the list of participating employers here.

  4. YP4H moves to quarterly incentives

    Submitted by Robin Frazier, frazier.398@osu.edu

       In 2019, you will have an opportunity to earn rewards more frequently through YP4H. 

    •    The amount of HRA credits that each enrolled participant may earn will increase to $300. 
    •    Each calendar quarter, participants may earn rewards as shown in the following link https://yp4h.osu.edu/2019-yp4h-incentive-program/
    •    Points will reset to zero on January 1, April 1, July 1 and October 1. 
    •    You will have all calendar year (January 1- December 31, 2019) to complete your PHA and verified Biometric Screening to earn 2020 premium credit. 

        
        

  5. Please complete the new sexual misconduct prevention education

    Submitted by Robin Frazier, frazier.398@osu.edu

    This is a reminder of the March 1, 2019, deadline for mandatory training on the “Report = Support” training regarding sexual misconduct.

    By Friday, March 1, 2019, both faculty and staff in the College of Food, Agricultural and Environmental Sciences are expected to have completed the sexual misconduct prevention online course, “Report = Support: Identifying and Responding to Sexual Misconduct.”  The course has already been assigned to you in BuckeyeLearn. The interactive, easy-to-follow course should take less than 30 minutes to complete. To access the training:

    1.       Use your OSU credentials to log in to BuckeyeLearn at: https://buckeyelearn.osu.edu/

    2.       Select “My Transcript” button on the homepage. If you are unsure whether or not you completed the training, the "My Transcript" area will list this information.

    3.       Click the “launch” button next to the “Report=Support” training.

       
      

  6. Updates to eRequest and eTravel documentation procedures

    Submitted by Desiree Lutsch, lutsch.11@osu.edu

    Effective January 25, 2019 - To align with the University and CFAES practices,  ATI is no longer requiring that an eRequest is submitted for travel-related pcard purchases.  All travel related expenses will be captured within the e-travel system under the approved travel request number.  This update in procedure only affects transactions purchased with a University issued credit card (pcard).  The post-trip reconciling process does not change.

    ETravel Process - Any pcard expenses will now be submitted through the eTravel system (etravel.osu.edu). Within 48 hours of the pcard transaction (not the travel dates) scan each item separately and title with the expense type, amount, and transaction date. 

    For example - a conference registration purchased with a pcard should look something like: Conference reg. $500 2/1/2019

    This will enable fiscal staff to match the travel expense to the credit card activity for proper and timely allocation. 

    The transaction date is key in identifying and matching up transactions as they appear in our banking activity. Some items, such as a hotel room charge, may not charge the card until you check out.  It is at that point that you should upload the final room receipt to the travel request.

    PCard Log Compliance – For any department pcard, the pcard manager is required to keep a tracking log of transactions.  Complete the pcard log with the T# for travel related expenses at the time you use the card. Each transaction should be listed separately on the pcard log AND you may have multiple items with the same T#. 

    If you use the pcard for a hotel reservation, complete the log when you make the reservation – DO NOT wait until you travel.  To be in compliance for audit purposes, the log is to be completed when it is used.

     

  7. Business Office updates

    Submitted by Desiree Lutsch, lutsch.11@osu.edu

    The ATI Business Office is currently short staffed and will be posting a position soon. During our transition I wanted to pass along that Cindy has moved her office space to Sharon Wolf’s former area in the front of the office. Cindy will be processing the pcard transactions as well as purchase orders and other eRequests. Our college has changed the pcard process by asking the fiscal contacts to send eRequest information that corresponds with transaction detail on a 10-day cycle basis (instead of monthly).  If you are a pcard manager, you will start receiving an email from me asking for your help in identifying the eRequest numbers. The easiest way to do this is look at the pcard log which should have current, up to date transaction information.

    We are no longer using the payment window. Please direct students to the Business Office main entrance. Our student worker, Olivia, is assisting with accounts payable and other office tasks, however if you have a vendor question, you would still reach out to Cindy.  Travel reimbursement packets still come to me for review, however Gloria has assumed the duty of submitting payment requests. 

    We are all pitching in to provide the best customer service we can. Please be patient with us during this transition. 

  8. IT Project Update

    Submitted by Kris Boone, boone.3@osu.edu

    The IT Transformation team recently released an update on progress to date. You can read the entire update here. Following is a brief summary of progress on the Wooster campus:

    • Wi-Fi implementation complete in 11 buildings
    • Start process to bring fiber backbone to 15 buildings
    • ATI: All labs (86 computers) moved to OCIO services during winter break.
    • Moved to OCIO services in December:

    o DPS •

    • Moving to OCIO services next:

    o Finance – week of 1/14/19

    o Human Resources – week of 1/21/19

    o Marketing and Communications

    o ATI

    o IT

  9. Wooster Campus Art Show

    Submitted by Katie LeMasters, lemasters.27@osu.edu

    Please encourage students to submit an art piece to the first annual Wooster Campus Art Show “Through Buck-eyes”.  Pieces should be brought to the ATI Library.  Submission deadline is January 31, 2019. 

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