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HR Updates and Reminders



Below are pertinent HR updates and reminders. Should you have any questions, feel free to reach out to your respective HR Consultant or HR Connection.  Included in this communication:

  • Enrollment for Autumn Fall Tuition Assistance 
  • Time and Attendance Standards Reminder 
  • Policy Reminder: Self-Disclosure of Criminal Convictions
  • Birth and Adoption Webinar
  • Student Employment Policy Minor Revisions 

Enrollment for Autumn Tuition Assistance 

Applications are required each semester to receive faculty and staff tuition assistance. The enrollment window for autumn semester 2023 is June 26 – August 25, 2023, and eligible faculty and staff can apply in Workday (recommended) or with paper forms.

Applications for dependent tuition assistance must also continue to be submitted for each applicable semester and both eligible parents will be required to enroll in dependent tuition assistance to qualify a dependent for the 75% dependent tuition assistance benefit.

The student must have a Social Security number on file with their university student record to receive dependent tuition assistance. To add a Social Security number, use the change of record form on the Registrar’s website.

Direct questions to HR or 614-247-myHR (6947).


Time and Attendance Standards Reminder

Human Resources has outlined time and attendance standards for university employees to ensure adequate staffing and support the employee experience. Timely and regular attendance is an expectation of performance for all Ohio State employees, and managers should consistently use this guidance in managing their employees’ time and attendance. The guidance sets expectations for documenting: time worked, meal periods, paid breaks, start times and tardiness, unplanned absences, approving time worked and accountability. 


Policy Reminder: Self-Disclosure of Criminal Convictions 

The Self-Disclosure of Criminal Convictions policy 4.17 applies to all current faculty, staff, graduate associates and student employees, appointees, volunteers, third party staffing vendors and individuals interacting with minors. To promote a safe and secure environment for the Ohio State community, the policy outlines how and when individuals must self-disclose criminal convictions. Review the Self-Disclosure of Criminal Convictions policy for more details.  


Birth and Adoption Webinar

Prospective parents can gain valuable insights and practical tips during an upcoming employee webinar about leaves of absence and benefits related to birth and adoption. This comprehensive webinar offered by the Human Resources benefits team is available on Tuesday, July 11, from 12 – 1:30 p.m., as well as additional times at the end of this year and beginning of next year. Discover how to navigate benefits, leaves of absence, paid time off, and the Buckeye Baby program. Get your questions answered by our knowledgeable benefits consultants and Buckeye Baby team during the Q&A session that follows the presentation. Register for the session in BuckeyeLearn.


Student Employment Policy Minor Revisions

The Student Employment Policy 10.10 has been updated as of June 26, 2023. The minor revision further clarifies the differences between student and staff positions and makes it clear that student employees cannot simultaneously hold a student employee and staff position.

The updated policy explains that a student employee’s primary relationship with the university is the completion of coursework, allowing flexibility when scheduling work hours around classes. Additionally, student employees can apply for staff positions. If a student employee accepts a staff position, their primary relationship with the university is the performance of the duties and responsibilities associated with the staff position. A staff employee who enrolls in university courses retains their staff position type. The full summary of changes is available online.